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| What BlueGeckoNetwork.com's surepay billing invoicing and payment service is |
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Per our Terms of Service, all invoices on BlueGeckoNetwork.com must be sent and paid through surepay, our online billing and invoicing service. surepay is a free service for employers and professionals.
How our surepay billing service works:
- When employers select the professionals they wish to hire, they send the professionals Project Award Alerts . Project Award Alerts ask professionals to accept or decline projects.
- Once the professionals accept projects:
- The employers' surepay billing codes are displayed on the Project Tracker (Awarded Projects) page.
- "Create Invoice" links appear under the Status column of the Project Tracker (Awarded Projects) page.
- Professionals click the "Create Invoice" link to generate an invoice and select their payment method . Invoices are only sent in U.S. dollars.
- Once an invoice is created, employers receive an official BlueGeckoNetwork.com invoice via email and into their employer account.
- Employers review the invoice and pay BlueGeckoNetwork.com the invoice amount.
- Once employers pay the invoice, professionals will see that their invoice's status is marked "Payment received."
- After deducting either a five or ten percent project transaction fee , we send payment to professionals.
- The employer and the professional leave feedback on each other.
- If an employer opts into our free 1099 tax form service, we collect W-9 form information from the professional when creating an invoice and make a note to issue 1099 tax forms to the professional and the IRS for the employer.
Benefits of using surepay
- Document your hours spent on each project when invoicing. Protect yourself by keeping this online record.
- Build a money-earned history that displays how much money you earned through BlueGeckoNetwork.com. Employers seek professionals with a documented track record. You can only build a money-earned history if you use surepay.
- Build a feedback history that displays the feedback ratings you earned through BlueGeckoNetwork.com. Employers seek professionals with a documented track record. You can only give and receive feedback if you use surepay.
- Create professional invoices online, and instantly email invoices to employers.
- With surepay, employers have the flexibility to pay your invoice via check, e-check, PayPal (bank transfers only) or credit card.
- With surepay, BlueGeckoNetwork.com pays you via check, direct deposit (U.S. pros only), wire transfer, PayPal (international pros only), or Remit2India (Indian pros only). Receive your payment fast using direct deposit, wire transfer, PayPal or Remit2India.
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| Professionals and employers are required to use surepay |
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Per our Terms of Service, all invoices related to a project or employer on BlueGeckoNetwork.com must be sent and paid through surepay, our online billing and invoicing service.
You must also invoice through surepay if an employer previously hired you through BlueGeckoNetwork.com, and the employer has contacted you to complete a new project. If the employer did not post the new project on BlueGeckoNetwork.com, use the New Project Title feature when creating a surepay invoice.
Billing for expenses
Regarding expenses approved by the employer, please bill those directly to the employer to avoid transaction fee deductions. Only pre-approved expenses may be billed outside the surepay billing service. Examples of expenses include travel, lodging, and telephone charges. |
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| Submitting invoices to employers using surepay |
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How to create an invoice
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Create New surepay Invoice" link.
- Follow the step-by-step instructions on the Create Invoice pages to complete your invoice.
You can also create an invoice from the Project Tracker (Awarded Projects) page.
- Login to your professional account.
- On the My Admin page, under the second blue tab, click the "View Project Tracker" link.
- On the Project Tracker page, click the "Awarded Projects" tab.
- Locate the project, and under the "Status" column, click the "Create Invoice" link.
Creating multiple invoices for one project
Professionals are welcome to create multiple invoices for employers over the timeframe of one project.
- Some professionals prefer to receive payment in installments, such as 25% at the beginning, 25% at a critical midpoint, and 50% upon completion. Using this scenario, the professional invoices the same employer three different times for the same project.
- Other professionals prefer to receive the full amount upon completion of the work. Using this scenario, the professional only invoices the employer one time at the end of the project.
How to create an invoice using the New Project Title feature
Use the New Project Title feature to invoice an employer for a project not posted on BlueGeckoNetwork.com.
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Create New surepay Invoice" link.
- Follow the instructions on the Create Invoice pages for STEPS 1 and 2.
- When you reach STEP 3, click the radio button next to New Project Title at the bottom of the page. Click the "Select Project" button.
- Follow the step-by-step instructions on the remaining Create Invoice pages to complete your invoice.
How to obtain an employer's surepay billing code
The employer's billing code is a unique number given to each employer on BlueGeckoNetwork.com. You must know your employer's billing code to create a surepay invoice.
To obtain an employer's surepay billing code:
- Go to the Project Tracker (Awarded Projects) page. The employer's billing code number is listed under the project's title and ID number.
- If the project is not listed on the the Project Tracker (Awarded Projects) page, you must contact the employer and ask them for their billing code. Employers can find their billing code on every email they receive from BlueGeckoNetwork.com as well as on their My Admin page. Using the employer's billing code, be sure to move the project to the Awarded Projects page.
- If your employer still cannot locate their billing code, tell them to email BlueGeckoNetwork.com at info@BlueGeckoNetwork.com for assistance.
You must ask the employer for their billing code. Staff at BlueGeckoNetwork.com cannot reveal an employer's billing code to a professional (without the employer's express consent) because this is a violation of our Privacy Policy.
The minimum invoice amount explained
BlueGeckoNetwork.com has a minimum invoice amount of $25.00. Professionals cannot create an invoice for an amount less than $25.00.
This is not an additional fee that is added to your invoice. It is the minimum amount we are willing to process through our surepay billing service. |
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| Viewing and modifying already submitted invoices |
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How to view the details of an already emailed invoice
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Locate the invoice you wish to view, and under the Action column, click the "View" or "View / Modify" link.
How to modify an already emailed invoice
(You can only modify invoices that are not yet paid by the employer.)
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Locate the invoice you wish to modify, and under the Action column, click the "View / Modify" link.
- To modify the invoice details, click the "Modify" button next to "Invoice Copy Details."
- Follow the step-by-step instructions on the remaining pages to modify your invoice.
How to delete an already emailed invoice
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Locate the invoice you wish to view, and under the Action column, click the "Delete" link.
How to view the payment method of an invoice
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Locate the invoice you wish to modify, and under the Action column, click the "View / Modify" link.
- Find the heading "Payment Method Details" to view the payment method for the invoice.
How to modify the payment method of an invoice
You can only modify the payment method on invoices that are not yet paid by the employer.
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Locate the invoice you wish to modify, and under the Action column, click the "View / Modify" link.
- To modify the payment method for this invoice, click the "Modify" button next to "Payment Method Details."
- Follow the step-by-step instructions on the remaining pages to modify the payment method of your invoice.
How to check the payment status of an invoice
You can check an invoice's payment status at any time.
- Login to your professional account.
 On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Locate the "Invoice Status" column. You will see one or more of the following:
- Created: mm.dd.yy
Date you created the invoice.
- Payment received: mm.dd.yy
Date we received payment from your employer.
- Payment sent: mm.dd.yy
(Check Mailed)
Date your check was mailed.
(Direct Deposit transfer)
Date we released payment to your bank account.
(Wire transfer)
Date we wired payment to your bank account.
(PayPal transfer)
Date we released payment to your PayPal account.
Receiving partial payments from employers
Employers paying by check, e-check or PayPal can pay an amount different from the invoice amount. If you believe an incorrect amount has been paid, please contact the employer to discuss the discrepancy. Should you wish to receive the balance or additional monies from the employer, you must generate and submit a new invoice through surepay. |
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| Information about our 1099 tax form service and W-9 forms |
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How our 1099 service works and how much it costs
We ask you to complete a W-9 tax form when invoicing an employer through our mandatory surepay billing service if:
- The employer/company is based within the U.S,
- The employer/company opted to use our 1099 service, and
- You completed the project/contract work within the U.S.
You only complete and submit the W-9 form once. We will use your completed W-9 for every employer who pays you and has opted to use our 1099 service. In January of each year, we will consolidate your revenue history and your 1099 tax forms related to BlueGeckoNetwork.com.
We provide our 1099 tax form service to employers and professionals for free.
How to complete your W-9 form
If your employer opted to use our 1099 service, our W-9 form page will appear when you create an invoice. All W-9 form information is entered on our secure server.
To complete the W-9 form:
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Find a yellow box titled, "W-9 Information Form" and click the "Update/Print W-9" link.
(If you do not see a yellow box titled, "W-9 Information Form" we do not require a W-9 form from you at this time.)
- Follow the step-by-step instructions on the remaining pages to complete the W-9 form.
- You must print, sign, then fax or mail your completed W-9 form to:
Fax: 607.648.9996 Attention: W-9 Dept.
Mailing address:
BlueGeckoNetwork.com, W-9 Dept.
Po box 44
Binghamton, NY 13904
If an employer has hired you for a project and not elected to use our 1099 service, you may need to complete a W-9 form for the employer. For your convenience, we have created a W-9 form in pdf format. View W-9 form If you do not have Adobe Acrobat Reader, click here for a free download.
What a 1099 tax form is
The 1099, a.k.a. the 1099-Miscellaneous Income Form or the 1099-Misc form, is the tax form sent to the IRS and independent contractors who have earned more than $600 the previous year. It is the freelance equivalent of the W-2 form, which is sent to direct employees. To generate a 1099 form, independent contractors must complete and submit a W-9 tax form to the issuing agency.
1099 forms contain the following information:
- Professional's name and address
- Professional's taxpayer ID number
- Payer's name, address, and telephone number
- Payer's employer ID number (EIN)
- Amount of non-employee compensation
The following criteria must be met to issue a 1099:
- A payment is made to someone who is not an employee.
- The payment is for services, including payment for parts or materials used to perform the service.
- The payment made to an individual or partnership.
You will not receive a 1099 if you are a corporation or are paid less than $600 in a calendar year.
We will collect your signed W-9 form even if you are a corporation or your invoice amount is less than $600.
- Corporation:
We will collect a signed W-9 form from both individuals and corporations. However, we will not issue a 1099 to you or the IRS if:
- • You filled out your W-9 form as a corporation.
- • You provided an employer identification number (EIN) on your W-9 form.
- • Your check payable name is a corporation.
- Invoice is less than $600:
We will also collect a signed W-9 form regardless of the invoice value. We do this because you may earn more money from this employer or other employers through BlueGeckoNetwork.com within the calendar year. In January, we will total all of the revenue you earned through BlueGeckoNetwork.com. We will only issue a 1099 to both you and the IRS if the total amount is $600 or more.
How our 1099 service benefits professionals
- Receive a consolidated 1099 tax form from BlueGeckoNetwork.com for the year in addition to a full report of your revenue history.
- Fill out a W-9 form for BlueGeckoNetwork.com once compared to multiple W-9 forms for multiple employers.
- Enjoy better protection of your personal information. Only give your W-9 tax form information to BlueGeckoNetwork.com, instead of multiple employers.
What "1099 requested: Yes" means
"1099 requested: Yes" means that your employer for this invoice has requested our 1099 tax form service. BlueGeckoNetwork.com will issue a 1099 tax form to you in January if appropriate .
What "1099 requested: No" means
"1099 requested: No" means that your employer for this invoice has NOT requested our 1099 tax form service.
What "Need signed W-9" means
"Need signed W-9" means we have not received your signed W-9 form. We need to receive your signed W-9 form to release payment.
To retrieve a printable copy of your W-9 form:
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Find a yellow box titled, "W-9 Information Form" and click the "Update/Print W-9" link.
- Follow the step-by-step instructions on the remaining pages to complete the W-9 form.
- Print, sign, then fax or mail your W-9 form to the contact information listed on the form.
- When we receive your signed W-9 form, the status will change to "Signed W-9 received."
What "Need to complete W-9" means
"Need to complete W-9" means you have not filled out a W-9 form. You need to complete, then fax or mail a signed copy of the W-9 form to release payment.
To complete then retrieve a printable copy of your W-9 form:
- Login to your professional account.
- On the My Admin page, under the last blue tab, click the "Manage Existing Invoice(s)" link.
- Find a yellow box titled, "W-9 Information Form" and click the "Update/Print W-9" link.
- Follow the step-by-step instructions on the remaining pages to complete the W-9 form.
- Print, sign, then fax or mail your W-9 form to the contact information listed on the form.
- After completing your W-9 form, the status will change to "Need signed W-9."
- After we receive your signed W-9 form, the status will change to "Signed W-9 received."
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